Friday, February 26, 2010

DDO REQ-PREPARING BILLS ON LINE

The Director of Treasuries have recently introduced preparation and submission of online bills to the treasury. For this purpose they created a new website for Drawing and Disbursing Officers to submit their bills after preparing and taking prints of the monthly bills. There are many options yet to be known to many users. This articles will try to provide some useful information, how to prepare and submit bills on line.

Go to one of these websites.

http://210.212.218.4/ddoreq

http://www.treasury.ap.gov.in/ddoreq
Note: This site doesn't open in Google Chrome
Login using the DDO code given to the Drawing and Disbursing Officer For example-07010308063 and sign in using the password. At present a common password 123456 is given to all the DDO's. After Signing in, it is better to change the password of your own.


ddorequest login screen

After signing in you will see three options on the left side of the screen like this.


    • PAY BILLS

    • REPORTS

    • GENERAL SERVICES
CLICK ON THE TAB PAY BILLS.

CLICK ON THE TAB CHANGE PASSWORD. YOU WILL PROMPTED TO ENTER THE CURRENT PASSWORD WHICH IS 123456 AND YOU NEED TO ENTER THE DESITED PASSWORD TWO TIMES AND CLICK ON UP DATE.


After changing the password and making secure this, you need enter the details of the employees under the DDO. Make sure that the concerned Sub Treasury created a Bill ID for your DDO and enter cadre strength at the Sub-treasury. After confirming the no.of posts were shown against the Head of Account under each category, Click on
EMPLOYEE ACCEPANCE
Enter the ID no of the employee against the box given and press tab. The details of the employee are displayed. At the bottom of the screen you will be prompted to select Bill ID for the employee and the designation of the employee. Accept all the employees under the DDO and select appropriate Designation of the employee.
EMPLOYEE UPDATION
Use this option to enter the details of the employee as laid down on the Master Entry Form. After making sure that the Pay, Allowances of the employee and deductions are correct and click on submit at the end of the entry process.

EMPLOYEE LIST

After completing the employee updation check if all the employee were accepted and assigned to the DDO or not. If you find that any other employee is assigned to Your DDO by mistake, you can remove from your list of employees by choosing the option

LPC CREATION AND TRANSFER OF EMPLOYEE

If any employee under your DDO you can issue him Last Pay Certificate on line to the employee, so that the name of such employee will be deleted from the list of employee under your jurisdiction. There is one more thing, if you select wrong cadre for any employee for ex: if you selected SGT instead of School Assistant for any employee and you will be getting a message that the cadre strength exceeds or unmatched. In this case you have to issue LPC to that particular employee and accept him again by choosing the correct cadre for the employee.


CHANGING INSTALMENTS

If you notice any change or wrong of instalments to an employee or employees, you need not go to updation and change the particulars of the employee every time. Use this option Changing Instalments, you will shown all the loans or advances taken by the employee. Change the amount or instalment of the corresponding employee or employees and click Update button at the bottom of the table. All will be updated in one click. Please use this option before you go to preparation of pay bill.

PREPARATION OF PAY BILLS

CLICK ON PREPARATION OF PAY BILLS TAB. You will be prompted to Select Bill ID which you have already created and enter month and year for which you are preparing the pay bill. Click OK to continue to prepare the bill.
On the first step you will be prompted to accept normal or stagnation increments for employees for the month. After checking the box against the employees who are due for normal increment you will be shown the list of employees who are included in that month's bill. You will be shown the gross and net amount of every employee against their names. If you want to include any one of them, check the box against them and click exclude at the bottom of the list. That particular employee will be excluded from the list. The name of the employee you excluded will be shown under another heading excluded. If you wish to include any of the employee you excluded, you can also include them by clicking against the check box and click on include.

Check the amount of each employee and continue upto the end of the list. If you find any difference in any employee's emoluments or deductions click on the serial number on the left side of the screen. You will be shown the earning and deductions of the employee. Here you can correct and tally the amount as per your requirement. It is advisable to update the employee's information prior to pay bill preparation.

MAKING TEMPORARY DEDUCTIONS OR EARNING DURING PAY BILL PREPARATION

As said earlier, you can make adjustments to employee's earnings and deductions during pay bill preparation. Click on the serial number of the employee, you will see Earnings and Deductions of the employee. If you want change any earning or deduction, just click on the check box against the earning or deduction. It will be delected soon, again you have selected relevant head and enter the amount. Remember that there will be no automatic calculation, when it comes to DA, HRA or IR. All the values are to be entered manually. After satisfying yourself with the accuracy, click on back button, again you will the list of the employees and their salary particulars on the screen. Tally each employee's Gross and Net to the end of the list. It is always better to have a manual copy of the bill with you while preparing the bill.

After you satisfy your self with the Gross and Net amounts, click on the submit button at the end of the list. You will be shown another screen which consists cadre strength of the employees in the bill and click on next. With this the pay bill processing bill is completed.

TBR NUMBER GENERATION

After processing the bill, you have submit the bill on line to generate TBR number. Click on DDO BILL SUBMISSION button.

Here you have enter Messenger Name, Form No.(Ususally Form 47), Form Description(Usaually Pay Bills) and select Head of Account. After entering the amounts the Gross and Net amounts of the bill be automatically generated. From there onwards you need to go through 3 steps to complete the Bill Submission. Check amounts at the end of the last step and click submit. There you are the TBR Number is generated which looks like 2009000002.


PAY BILL CANCELLATION


Some time times your bill may not get tallied or the deductions may be wrong in your bill. You need not worry, as you can still cancel the bill and the TBR Number and reprocess the bill. If you feel that the bill is not correct, click on BILL CANCELLATION on the pay bills tree. You will prompted to enter the TBR number of the bill you wish to cancel. Enter the TBR number and click on submit. Your bill is cancelled and you can restart the procedure right from the beginning.


REPORTS


After completion of Pay bills and getting TBR Number, you need to get Form 47, Bill schedules, Bank Annexures for the bill to be submitted to the treasury. Click on Reports and respective tabs to get the above prints. There are two options to have prints in PDF and text formats. The inner sheets are usually the S.L.O. fly leaf, which can be inserted between Form 47 and Form 47 back. 


EXCLUDING THE EMPLOYEES

If some employee is on leave or you are not claiming salary for the employee, you can exclude him from the pay bill. It is found that if you exclude him in the list of employees in pay bill preparation and go for annexures, the amount and the name of the employee is till displayed in the annexures. To avoid this problem, click on the serial number of the employee, you will see the earnings and deductions of the employee for temporary changes to be made. Here click on delete all which makes all the earnings and deductions zero for the employee. No amount will be displayed for the employee which you deleted.








54 comments:

  1. TBR Number generated but Gross Deductions and Net amounts not generated

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  2. Employee updation is complete after going in Pay Bill preparation in that select Bill ID and enter Month and Year after click process button answer is coming TBR Number Generated Check the Month and Year, Not display the TBR List that Head of Account how to do

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  3. This problem is seen very often. If you see this, just close the browser and sign in again. You won't see this again.

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  4. Once the TBR number is generated, you won't see gross net particulars. All you have to do is go to reports and print them.

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  5. my name was entered wrongly in the employee list how can i change it

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    Replies
    1. contact your treasury.. Only ur treasury can make changes for your wrong details or corrections..

      Delete
  6. CADER STRENGTH IS NOT TALLIED.HOW TO CHANGE THE DESIGNTION OF A PARTICULAR EMPLOYEE IF IT IS FEEDED WRONG.

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  7. If your name is entered wrongly in the data, you need to contact Programming Officer in the District Treasury. They will put a mail to the central server regarding the change of your name. The entry will be corrected soon.

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  8. If the cadre strength is not tallied, it is not possible to you to change with your User ID and password. It must be done at the Concerned Sub-treasury by logging in with Accountant's User ID and Password.

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  9. I am trying to prepare April-2010 pay bills but there is no happening the massage is displays as 'TBR Number Generated Check the month and year' please let me know the reason. Thanks in Advance

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  10. There are some errors being generated in the program. If you see any message like TBR number generated, just close the browser and login again. You had better try in the address http://210.212.214.8/ddoreq, rather than www.treasury.gov.ap.in. This site does not work in latest browsers like chrome, safari, opera. For best results use browesers Internet Explorer or Mozilla Fire Fox.

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  11. I have update the employee updation with the RSP-2010 emoluments, but the same were not updated in bill preparation of the employee and old emoluments are displayed instead of revised emoluments. how to update the bill preparation by using the emp updation. Kennedy,S.A.,W.G.Dist.

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  12. Helo namaste Sir,
    To prepare may'10 salary bill on online, I go through internet explorer with the website address as you cited above, but there is a message as shown below
    interner explorer could not to connect to 212.214.218.4/ddo req
    please solve my problem as early as possible
    thanking you sir inadvance

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  13. Dear sir,
    while entering the details in PRC mistakenly submit button was pressed and it had generated Tbr No and not accepting any changes. How to rectify this please guide me in this.

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  14. How can i creat an employee Bill id

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  15. Hello sir/sirs,

    Very great effort. Keep on going.
    CONGRATS.
    Abdul.

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  16. I seen so many times that, the pay bill is not in a position to print in on line, but in separate excel sheet.
    If you guid how to print it on line p;lease guide me.

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  17. is there any software to prepare the DA bills in excell format please send to bere_murali@yahoo.co.in............. thanks in advance

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  18. on 12th october,when i submit the ddo bill submission the gross amount not in the form 47.and not genereted tbr no. why pls inform me. to anand.potharaju@gmail.com

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  19. Check the feeds, once again retype all the data.
    When the server will be off the entries you doen will not be recorded.

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  20. can any one expain what is DDOCODE in login form?
    Please.

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  21. DDO Code means:Drawing and Disbursing Officers code, which we will write on the front page of pay bill forms,for example Drawing officer designation is Medical Officer of PHC
    1915 091 2001
    It is called the DDO Code
    This code is to write in login code cloumn withou gap

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  22. its very good helpful aii DDOs with ur site

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  23. if i cancelled the regular month bill through bill cancelation. how many times i shall cancel the perticular month bill, how many times tbr no.genereted. pls infom , anand

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  24. sir i am unable to update my gpf number in my employee updation though till last month there was no problem in schedules also i got my gpf number this month i came across this error appeares as ERROR: duplicate key value violates unique constraint "memp_uq" DETAIL: Key (gpfno)=(13902) already exists. pls help in this regard to resolve this difficulty

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  25. Please send your gpf number with deaprtmenta code I will try and explain

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  26. iam t.ramkishor at wgl working in zpss kothur and their is no sanctioned post for me so D E O given lien order for salary provision from zpss uparapally giving salary in manual supplimentary bill so may i online it at zpss upparapally my phone no 9849779923

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  27. Sir we are trying to prepare bills online first time but after updating the employees details when clicking on bill preparation it is blinking like TBR number generated enter current month for processing the same is repeating appearing nothing on the screen please suggest us to proceed further thanking you sir

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  28. Sir,seshu 4m khammam

    FOR IT DEDUCTIONS V HAVE TO CHOSE DEDUCTIONS THAN V HAVE TO GO TO IT2036 OPTION AM I RIGHT

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  29. Sir,i am ramzan from mahabubabad,warangal (dist).in pay bills deduction schedules ZP GPF NUMBERS not display...what is the reason.

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  30. our DDO Account is not opened.And screen shows invaliod ID or Passward abc123.Please tell me the reason.and How to open the DDO account and to draw our pay bills online.

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  31. we forgot the password for our userid what should we do to get connected and generate new password w

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  32. our DDO Account is not opened.And screen shows invaliod ID or Passward abc123.Please tell me the reason.and How to open the DDO account and to draw our pay bills online.

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  33. we forgot the password what should we do to get connected and generate new password w

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  34. The software prompts you to change password frequently. When you logged in go General Services tab and click change password. type your new password twice, your password will be updated. If you have your own password other than 123456 and you get a message Invalid User ID/Password, type 123456 and your site will be opened. If the problem still persists, contact the Computer Personnel at the District Treasury and they will tell you the password. It is not advisable to have the general password which is 123456.

    I have come across many people complaining that they are not in a position to prepare bill for the first and they say that they see message TBR Number Generated. If you get a such problem, what you have to do is just prepare bill for the previous two months and submit them. Don't go for accuracy, just submit the bills for the previous months and get a TBR Number. You are not going to submit them at the treasury, the purpose is prepare bill for the current month. You won't get such a message.

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  35. I am not getting site often. why it so
    Boddu Veeraiah

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  36. after preparation of bills, while getting reports, after processing aptc 47 comes in text mode, it it not come pdf mode? further some times schedule not come, some times fly leave sheets not come, what can i do for all these prints getting easy, kidnly suggest

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  37. is there any software to prepare the DA bills in excell format please send to bramanamurthy12@gmail.com
    ............. thanks in advance

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  38. rathod......how to open 4,5 month black pay ship

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  39. This comment has been removed by the author.

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  40. Kindly provide to me DDO code RIMS (rajiv ganghi insti. of medical sinces) ONGOLE

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  41. Treasury.ap.gov.in/ddoreq , Employee updation, Employee ID - 0626096.
    Spouse Name wrong entry correct name MANDAVA SURENDRA BABU ,application given to Programmer DTO ,Guntur Kamala madam garu, Through tappal(in words) on 09/07/2013 with DTO signature and stamp. but still not rectified ,what can I do

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    Replies
    1. Only your treasury is totally responsible for all the wrong entries of your details.. contact your treasury.. no one can make correction for your wrong details.

      Delete
  42. sir please send me step by step preparation of DA-arrears bills and pay bill preparation
    wajid.abdul919@gmail.com

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  43. "TBR number generated check the month and year" an error massage when submitting pay bill please give me suggesion.

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  44. how can i get HOA in cosmetic chargers and also in diet bills

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  45. Thanq Sir for Given DDO Request Details Information

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  46. unfartunately i have cancelled my da arrear bill, but it is correct, but iam trying to re process it but it is not happening? what to do? ramankumarkotha@gmail.com, 8712364634

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  47. I did not get the schedules if DA arrears.....Can DA arrear bill be reprocessed after cancelation

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  48. my bill was not cancelled. if i enter tbr number, system says that please check the tbr number. how can i cancel my bill please guide me

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  49. Dear sir when is Web Counselling begin and what is the Rank wise Web Counselling Dates 2014 Please info me

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